Job Openings 

Denver Chapter of IFMA

Chapter Administrator / Office Manager 

We’re hiring an Office Manager / Chapter Administrator for the Denver Chapter of the International Facility Management Association (IFMA). Founded in 1980, IFMA is the world's largest and most widely recognized international association for facility management professionals, supporting over 24,000 members in more than 100 countries. This diverse membership participates in focused component groups equipped to address their unique situations by region (13​​6 chapters), industry (1​6 councils) and areas of interest (six communities). Together they manage more than 78 billion square feet of property and annually purchase more than US$526 billion in products and services. 

This position will be an Independent Contractor.  The Denver Chapter of IFMA is a local non-profit organization that serves as the resource and representative of facility management in the greater Denver Metropolitan area and beyond. Founded in March, 1982, with over 380 members and one of the largest chapters in the Southwest Region of the United States. 

Duties Description:

     Administrative

  • Provide IFMA with updated rosters of Executive Board and Committee Chairs.
  • Ensure all Board members compliance documents are signed and filed annually
  • Custodian of all chapter records.
  • Assists in the preparation and posting surveys, and election results.
  • Attend monthly Executive Officers and Chapter Board meetings.
  • Edits and distributes agendas and meetings minutes for Board Meetings.
  • Request and file Committee monthly minutes..
  • Serve as a liaison between the chapter and IFMA international
  • Serve as a liaison for Chapter Members.
  • Distribute monthly IFMA Update and quarterly Newsletter to Chapter members.
  • Communicate messages to Chapter members as directed by Chapter Officers or Committee Chairs.
  • Assists IFMA members with website queries, questions.
  • Public point of contact—via phone, email, website. 

Financial

  • Completes account reconciliations, such as banking reconciliations, accounts receivable, accounts payable, and other balance sheet accounts.
  • Prepares monthly P&L financial statements for the Chapter VP of Finance.
  • Provide checks, deposits, contracts, documentation required for events, luncheons, etc.
  • Provide 1099’s to the vendor on file with IRS.
  • Prepare for audit every two years.
  • Responsible for completing and submission of annual Re-Certification with IFMA.
  • Responsible to maintain EIN with IRS with Corporate IFMA.
  • Responsible for State of Colorado CT Corporate Systems – Registered agent in the state.
  • Maintain insurance working with IFMA.

     Programs:

  • Participate in Chapter program/events planning.
  • Manage event logistics including, but not limited to, contracts, venue, scheduling, catering, marketing/communication and registration.
  • Staff Chapter events to manage attendee registration and support Chapter leaders in executing the agenda.
  • Assist Membership Committee in maintaining accurate membership records.
  • Assist Sponsorship Committee in support of Chapter Sponsors.

Experience:

  • Minimum of 5 years in accounting.
  • Experience in QuickBooks preferred.
  • Two or more years of experience in Accounts Payable and Receivables.
  • Proficient in computer skills.
  • Knowledge of Microsoft Office programs.
  • Knowledge in data entry, data management, and data integrity.
  • Experience with website administration desirable.
  • Communicate clear, concise, and consider the needs of the members.
  • Excellent written, verbal and interpersonal skills.

Requirements:

  • Must be able to pass a background check.
  • Certificate in accounting (AA/AS or BA/BS degree preferred).
  • Primarily requires working from home, and attendance at Chapter events held at various locations in the Denver Metro area. 

Benefits: 

  • Competitive Pay.
  • This is a full-time, permanent salaried independent contractor position.
  • The position will be subject to a 90-probationary period prior to being made permanent.
  • Recognized federal holidays off.

To apply, please send resume to: ifmaden1@yahoo.com 


Vertafore

Workplace Specialist

US-CO-Denver

Job Summary/Objective:

Make an impact and love what you do! Vertafore is a top provider of software for the insurance industry that keeps transforming. We create award-winning solutions to boost productivity, lower costs and help agents and carriers grow their businesses. We respect and value our team, and we look to bring the best talent together to make our future even stronger.

Our Workplace Specialists bring our spaces to life as they oversee the daily operations of our offices. Our team consists of people who are creative, organized, customer experience focused, and who take pride in seeing things run smoothly and efficiently. They are comfortable in a fast-paced environment and go out of their way to ensure our people are not only satisfied, but enjoy their work environment. They are not afraid to have fun at work and bring enthusiasm, dedication, and a collaborative spirit to build and maintain office spaces that facilitate cutting edge innovation.

Vertafore is about bringing together top talent to make an immediate impact in software. Our culture encourages employees who are able to create, think and challenge each other in a fast-paced environment. We are transforming our products and services, exploiting advanced techniques to create new “ways and means” for the insurance industry, and with that the industry is changing too.

Job Duties and Responsibilities:

Plan and manage delivery of daily headquarters office activities, programs, and service objectives in a local/regional setting in collaboration with functional teams. Includes security badging, employee related event planning (rentals, security and HVAC coordination), rideshare and parking programs, purchase and stocking of office supplies and sundry items.

Serve as on-site liaison during planning and construction of office expansions including temporary spaces. Responsible for space planning, move coordination and new hire space accommodations.

Oversee property management and outsourced facilities services including: maintenance of building and mechanical systems, work orders for office repairs, janitorial service and supplies, and health & safety in a demanding environment that requires the highest level of service delivery and ensures best practices.

Manage the facilities operating budget, vendor service contracts and RFP processes, including obtaining vendor price quotes, preparing contracts and purchase orders, reviewing and approving invoices.

Has managerial responsibility over Workplace Administrator.

Other duties as assigned.

CLICK HERE to learn more and apply.